The Ford Agency is recruiting a legal Billing Specialist to join the DC office of a top national law firm. This role is essential to the firm's commitment to client service and is an excellent fit for a candidate with direct billing experience in another nationally recognized law firm. Fantastic communication skills, keen attention to detail, and a personality that thrives in a high-level and fast paced culture are keys to a candidate's success with this team.

Responsibilities Include:

• Manage monthly client billing including:
  • E-billing
  • Accruals
  • Internal approvals
  • Reporting
• Handle complex billing including insurance bills, and split-party billing
• Update billing rates and develop new templates/formats
• Manage third party e-billing
• Create monthly reports and billing schedules
• Handle a high volume of bills every month
• Follow firm policies and procedures
• Respond to billing issues and inquiries

Qualifications Include:

• 3+ years of hands on legal billing experience
• Excellent communication and organization skills
• Technical skills:
  • MS Excel
  • Elite or CMS/Aderant

The Ford Agency seeks a Facilities Coordinator for a busy Bethesda-based investment firm. The Coordinator should have strong attention to detail, take pride in their work, and have a genuine interest in keeping the office running smoothly. This position will be working on-site at their Bethesda office. It is a temp-to-hire position and our client would like to have someone start immediately!

RESPONSIBILITIES INCLUDE:

• Covering phones and providing other operational support
• Assisting with mail room responsibilities
• Managing office stations to ensure inventory, readiness, and cleanliness for staff use

QUALIFICATIONS INCLUDE:

• Strong work ethic and attention to detail
• Previous facilities/operations experience a plus
• Ability to lift 50 pounds and perform other physical work

An established construction firm is looking for a fully bilingual, Spanish/English, Administrative Assistant to join the team at their NE DC office location. The AA works closely with the Executive Assistant to the President helping to ensure smooth and safe office operations. It is a fast-paced, detail-oriented role best suited for a candidate who is confident working independently and willing to jump in on any project. This opportunity is temp-to-hire and is available immediately.

Responsibilities Include:

• Managing processes such as mail distribution, filing, scanning, and staff PTO tracking
• Maintaining event calendar and registering staff for events/conferences
• Providing back-up to both the EA and Receptionist
• Assisting with other special projects for the President

Qualified Candidates Will Have:

• High school diploma required
• Bilingual in Spanish and English; native or near native fluency in both languages required
• 2-3 years of relevant office experience
• Proficiency in Microsoft Office

The Ford Agency is looking for an experienced Benefits and Payroll Manager for a leading international development non-profit. This role works closely with the organization's Finance and HR team to make sure and ensures that all payroll and benefits functions are efficient and seamless and is an exceptional role for someone who is always looking to improve processes and finding ways to be more productive and nimble.

Responsibilities Include:

• Manage payroll and benefits for 100+ employees
  • Entering, processing, analyzing, and balancing payroll information
• Ensure compliance with Federal, State, and local regulations; including staying abreast of any relevant legislation
• Serving as the main point of contact for vendors and brokers, making sure that the organization is getting the best and most cost-effective benefit and payroll services
• Assist the Finance team with audits relating to payroll, worker's compensation, etc.
• Serve as main point of contact for all benefits and payroll questions
• Lead onboarding, new hire orientation, and exit interview processes and developing methods to streamline these processes
• Manage all insurances: Worker's Compensation, D&O, Liability, and Travel
• Process State Unemployment taxes and requests for information
• Handle US visa processing
• Develop successful rollouts of new initiatives and assist with any HR related tasks as needed

Qualified Candidates Will Have:

• 4+ years of experience in payroll and benefits
• Bachelor's degree
  • HR or related field preferred
• Excellent communication, organizational, and technical skills
• Advanced proficiency in MS Office, especially in Excel
• SHRM or benefits certification preferred
• Spanish highly preferred

The Ford Agency has an opening for a Billing Coordinator to support the Billing Department of a prestigious international law firm. The Coordinator is responsible for maintaining and implementing the firm's billing rates and agreements, so accuracy, attention to detail, and superb organization skills are crucial to success in this role! It's a terrific fit for someone who likes to make sure that all the T's are crossed and the I's are dotted. Excellent professional development opportunities and a great team!

Responsibilities include:

• Ensuring the integrity of all client accounts
• Assist the team with fulfilling maintenance requests, such as opening, reopening, and closing new client matter, entering any address, client name, or attorney name changes
• Track and update the status of all current rates and fee arrangements, communicating with attorneys regarding any annual increases
• Maintain a database of rate negotiations and approvals
• Continually search for ways of improving the efficiency of the billing process

Qualifications:

• Bachelor's Degree
• 3 years' of client billing or accounting experience, ideally in a legal or similar professional services environment
• Proficiency with Elite billing system, Excel, and Access
• Intermediate proficiency with the rest of the MS Office Suite

The Ford Agency has an exciting opportunity for an International Client Development Manager with a top corporate law firm. The Client Development Manager works closely with the firm's leaders to identify and expand client relationships and uses best business practices to optimize the firm's outreach efforts. This is a unique role for a resourceful individual with international business development experience to help grow the firm's prestigious international practice.

Responsibilities Include:

• Searching and cultivating new client relationships, analyze existing relationships and identify opportunities for augmenting services
• Preparing pitch materials, briefing attorneys on key points prior to new client meetings, tracking the firm's success record
• Following up with clients, obtaining, and tracking their feedback
• Continually searching for ways to improve the firm's business development practices
• Training and overseeing junior managers
• Working closely with the firm's Marketing and Business Development in implementing the firm's client outreach efforts

Qualifications include:

• Bachelor's Degree, ideally in business, marketing, or communications.
  • MBA is a big plus
• At least 5 years of relevant experience, ideally in a professional services firm
  • Legal experience preferred
• Demonstrated success with marketing and business development
• Excellent written and verbal communication skills
• Superior organizational skills, resourcefulness, ability to work at a fast pace with tight deadlines

The Ford Agency is looking for an experienced Staff Accountant for a MD-based construction firm. This role is heavily involved with construction accounting and finances including coding purchase orders, utilizing project codes, and processing weekly payroll. This is an extremely busy role that requires someone who is detail-oriented and organized. It is an excellent opportunity for someone with at least 2 years of experience working in the accounting department of a construction firm to join a well-established, professional group.

Responsibilities:

• Handle purchase orders (PO's), project codes, and process payroll
• Process credit card payments, deposits, and wire transfers
• Prepare monthly reports
• Manage vendor charges and billing
• Assist with special projects

Qualifications:

• 3+ years of accounting or finance experience
• 2+ years of accounting experience in construction industry
• Great Excel skills
• Excellent communication skills
• Strong attention to detail and organization skills

The Ford Agency is actively seeking a Part Time Security Officer to join a prestigious law firm in their DC office. This role is responsible for providing security to the Firm by ensuring staff, clients, and property is protected. The successful candidate will have at least 2 years of security or law enforcement experience, and excellent customer service skills. Unique hours of Fridays and Saturdays 11:00pm-7:00am.

Responsibilities Include:

• Ensure safety and security protocols are followed
• Escort vendors throughout the Firm
• Issue visitor badges
• Distribute parking passes
• Respond to medical and other emergencies
• Manage the security log

Qualifications Include:

• 2+ years of security or law enforcement experience
  • CPR/First Aid Training strongly preferred
  • Special Police Officer (SPO) license strongly preferred
• Associate's Degree or graduate of a recognized law enforcement academy
• Professional communication skills
• Proficient in MSOffice

The Ford Agency is searching for an experienced HR Manager for a growing research firm in Rockville. The Manager will work closely with the association's leadership and will play a leading role in implementing best HR practices for the organization. This is a busy role that touches upon many aspects of HR: from talent acquisition, benefits administration, and employee relations and is an excellent opportunity for an experienced HR Manager or Senior Generalist eager to take on a leadership role in a growing organization!

Responsibilities Include:

• Full-cycle recruitment: sourcing candidates, scheduling interviews, administering background checks, checking references, and serving as a point of contact for candidates
• Build and maintain relationships with senior leadership and staff
• Implement the firm's office policies and procedures, ensuring that they comply with EEO regulations and applicable state and Federal laws
• Update and analyze compensation program, track evaluation program
• Manage the benefits programs, including health insurance, retirement, leave, etc.
• Manage employee relations

Qualifications Include:

• A Bachelor's Degree
• At least 5 years of experience as a Generalist or Recruiter
  • Supervisory experience preferred
• Proficient with MS Office and knowledge of HRIS Systems
• Excellent communication and organizational skills
• Strong analytical and problem solving skills
• Ability to handle confidential information with discretion

The Ford Agency is actively recruiting for a sharp and savvy Legal Assistant to join a busy Legal team at one of DC's top technology associations. This role will have a wide range of responsibilities, including research, writing, and communicating with the General Counsel, Board of Directors, and members. It's a terrific role for someone who enjoys working on a variety of projects under tight deadlines. If you have at least two years of administrative support experience and are looking for an opportunity to grow with an excellent team, we want to hear from you!

Responsibilities Include:

• Research relevant regulatory and legislation issues
• Draft and edit documents and presentations for the legal team
• Maintain distribution lists for General Counsel and various committees
• Create, edit and manage documentation for meetings and publication
• Coordinate meeting and event logistics
• Assist with scheduling Board meetings and keep records of meeting minutes
• Provide administrative support to the President and CEO as needed

Qualifications Include:

• Bachelor's degree
  • Paralegal or legal studies or related field preferred
• 2+ years of professional administrative experience
  • Legal experience preferred
• Excellent communication and organizational skills
• Technical skills:
  • MSOffice, especially Word, PowerPoint, and Excel
  • Dreamweaver
  • Online research tools

Prestigious DC law firm is looking for a top-notch Business Development Manager for one of its busiest and most successful practice groups. The Business Development Manager will drive marketing strategy with the goal of increasing the firm's visibility and affirming the firm's reputation as a top legal services provider. This is an excellent opportunity for an experienced legal marketing professional looking to take on a strategic leadership role .

Responsibilities Include:

• Create business development strategies and initiatives in collaboration with senior leadership
• Strategically generate new leads, expand existing clients, and identify cross-selling opportunities
• Research and identify engagement opportunities for the Firm
• Manage submissions to rankings, surveys, and award nominations
• Monitor and track business development progress and deliver reports at monthly meetings
• Develop materials for client pitch meetings
• Monitor relevant press and report on prospective leads on a daily basis
• Collaborate with PR to identify media opportunities
• Assist with training and development within Business Development team

Qualifications Include:

• Bachelor's degree in marketing/communications
  • MBA or JD preferred
• 3+ years of marketing/business development
  • Law firm experience strongly preferred
• 1+ year of leadership experience
• Professional communication skills
• Technical skills:
  • Strong MSOffice skills
  • InterAction
  • Adobe
  • Publisher

The Ford Agency is actively recruiting for an experienced and driven Data Governance Manager to join a growing association. This individual will oversee data governance functions, including developing business analysis, data stewardship policy, and data engineering. The successful candidate will be a team player and have the ability to collaborate with various teams to continuously improve the data management program. If you have experience leading and managing a team of data professionals and are looking to join a firm that takes great pride in their data, we want to hear from you!

Responsibilities Include:

• Supervise and mentor a team of data management professionals
• Define data standards for data acquisition
• Collaborate with various teams to understand data needs and ensure goals are met
• Develop strategies for the acquisition and maintenance of data
• Oversee quality control to ensure data standards are met
• Improve upon processes for better results

Qualifications Include:

• Bachelor's degree in data related field
• 4+ years in a technical data management role
• 3+ years experience managing a data or BI team
• Coding experience in Python, R or Java
• Knowledge of cloud-based data warehouses, architecture, and reporting/analytic tools and environments
• Ability to create and manage large datasets
• Experience transforming large datasets with business analytics software
  • Domo
  • Power BI
  • Tableau
  • SQL/MYSQL
• Experience joining and transforming large datasets using business analytics software
• Experience coaching, mentoring, and training a team

The Ford Agency is looking for candidates interested in substantive administrative positions with our DMV-based clients. We offer temporary and temp-to-hire roles with a variety of organizations--from law firms to non-profits, foundations to consulting firms. Position titles include Receptionist, Administrative Assistant, Staff Assistant, Operations Assistant Executive Assistant, and more. Candidates at all points in their career are welcome to send their resume!

RESPONSIBILITIES INCLUDE:

• Acting as first point of contact for office
• Managing calendars, scheduling meetings and conferences
• Document management, processing expense reports, and various projects as assigned
• Acting as liaison between departments

QUALIFICATIONS INCLUDE:

• A Bachelor's degree; relevant work experience will be considered in lieu of a degree
• Previous experience to include internships
• Intermediate-to-advanced proficiency with MSOffice (Word, Excel, Outlook)
• Flexibility, adaptability, and high degree of professionalism

The Ford Agency is looking for top-notch legal support professionals for temporary and temp-to-hire roles with DC's top law firms. We are looking for legal secretaries, legal assistants, legal administrative assistants, and paralegals for a range of entry-level to mid-level roles, across different practice areas, for opportunities within boutique law firms with specialized practice groups to large, international law firms. Candidates, from recent college grads with excellent internships to experienced legal support staff, are welcome to send their resumes!

RESPONSIBILITIES INCLUDE:

• Managing busy calendar and meeting schedules
• Provide various document and presentation material support
• Processing expense reports and time-entry
• Document production and management

QUALIFICATIONS INCLUDE:

• A Bachelor's degree; relevant work experience will be considered in lieu of a degree
• Previous law firm or professional services support experience
• Intermediate-to-advanced MSOffice (Word, Excel, Outlook) skills
• Proficiency with legal document management systems and time-entry programs
• Excellent communication, organizational, and time-management skills
• High level of professionalism

The Ford Agency is looking for top-notch candidates for a variety of temporary, temp-to-hire, remote, and part-time roles within the area's most prestigious organizations. These are excellent opportunities to get your foot in the door and demonstrate your skills at DC's top law, consulting, government relations firms, non-profits, associations, and more!

If you are looking for your first position out of college or are an established professional in between roles and you have strong MSOffice skills, superb communications skills, take initiative, and have an adaptable attitude, we can help find the right opportunity for you!

ROLES AT A GLANCE:

• Administrative
• Executive Support
• Human Resources
• Marketing / Social Media
• Communications
• Meeting and Event Planning
• Finance and Accounting
• Research / Analysis
• Writing / Editing / Proofreading
• Document Creation / Transcription
• Paralegal and Legal Support
• Program and Project Management
• Legislative Affairs
• IT / Tech

The Ford Agency is recruiting for an energetic and proactive Legal Administrative Assistant for one of DC's top litigation firms. This role provides support across multiple practice groups and offers excellent exposure to the diversity of legal practice. If you have administrative experience with a passion for law and are looking to expand your experience, this could be the opportunity you have been waiting for!

Responsibilities include:

• Assist legal staff with court and electronic filings
• Assist with pleadings, reports and correspondence records
• Draft and proofread documents
• Manage attorneys' meeting and travel calendar
• Prepare expense reports and enter billing information
• Contribute to the preparation of meetings

Qualifications include:

• Bachelor's Degree
• Exceptional technical skills and strong communication abilities
• 2+ years of administrative experience

The Ford Agency is actively recruiting for a professional Legal Secretary to join a well-regarded corporate international law firm. This role is responsible for providing administrative support to attorneys, scheduling meetings, and drafting correspondence. The successful candidate will have a strong capacity for logistical management, e-billing experience, and the ability to handle a busy team. If you are looking to join a firm that is dedicated to providing professional development opportunities to its staff and provides a positive and team oriented work environment, this could be the role for you!

Responsibilities Include:

• Provide seamless administrative support to attorneys
• Complex calendar management and scheduling
• Coordinate travel logistics and prepare travel itineraries
• Field incoming phone calls
• Maintain files, records, and contact lists
• Prepare reports, documents, and correspondence

Qualifications Include:

• 3+ years of legal secretary or related experience
• E-billing experience, Elite preferred
• Excellent MSOffice skills
• Strong organizational skills and attention to detail