The Ford Agency is looking for candidates interested in substantive administrative positions with our DMV-based clients. We offer temporary and temp-to-hire roles with a variety of organizations--from law firms to non-profits, foundations to consulting firms. Position titles include Receptionist, Administrative Assistant, Staff Assistant, Operations Assistant Executive Assistant, and more. Candidates at all points in their career are welcome to send their resume!

RESPONSIBILITIES INCLUDE:

• Acting as first point of contact for office
• Managing calendars, scheduling meetings and conferences
• Document management, processing expense reports, and various projects as assigned
• Acting as liaison between departments

QUALIFICATIONS INCLUDE:

• A Bachelor's degree; relevant work experience will be considered in lieu of a degree
• Previous experience to include internships
• Intermediate-to-advanced proficiency with MSOffice (Word, Excel, Outlook)
• Flexibility, adaptability, and high degree of professionalism

The Ford Agency is looking for top-notch legal support professionals for temporary and temp-to-hire roles with DC's top law firms. We are looking for legal secretaries, legal assistants, legal administrative assistants, and paralegals for a range of entry-level to mid-level roles, across different practice areas, for opportunities within boutique law firms with specialized practice groups to large, international law firms. Candidates, from recent college grads with excellent internships to experienced legal support staff, are welcome to send their resumes!

RESPONSIBILITIES INCLUDE:

• Managing busy calendar and meeting schedules
• Provide various document and presentation material support
• Processing expense reports and time-entry
• Document production and management

QUALIFICATIONS INCLUDE:

• A Bachelor's degree; relevant work experience will be considered in lieu of a degree
• Previous law firm or professional services support experience
• Intermediate-to-advanced MSOffice (Word, Excel, Outlook) skills
• Proficiency with legal document management systems and time-entry programs
• Excellent communication, organizational, and time-management skills
• High level of professionalism

The Ford Agency is looking for top-notch candidates for a variety of temporary, temp-to-hire, remote, and part-time roles within the area's most prestigious organizations. These are excellent opportunities to get your foot in the door and demonstrate your skills at DC's top law, consulting, government relations firms, non-profits, associations, and more!

If you are looking for your first position out of college or are an established professional in between roles and you have strong MSOffice skills, superb communications skills, take initiative, and have an adaptable attitude, we can help find the right opportunity for you!

ROLES AT A GLANCE:

• Administrative
• Executive Support
• Human Resources
• Marketing / Social Media
• Communications
• Meeting and Event Planning
• Finance and Accounting
• Research / Analysis
• Writing / Editing / Proofreading
• Document Creation / Transcription
• Paralegal and Legal Support
• Program and Project Management
• Legislative Affairs
• IT / Tech

The Ford Agency is actively recruiting for a creative, poised, and sharp Marketing Coordinator to join the busy marketing team at a top DC firm. The coordinator works closely with attorneys and leadership to further the firm's marketing initiatives. If you are a creative professional looking to broaden your marketing and communication skill set and want to contribute to a fast-paced team, we want to hear from you!

Responsibilities Include:

• Collaborate with attorneys on thought leadership content
• Create print and digital marketing and promotional materials
• Write and distribute press releases and other firm news
• Prepare submissions to legal and industry directories
• Research industry communications trends and update best practices
• Assist with various marketing projects and initiatives

Qualifications Include:

• Bachelor's degree
• 3+ years Marketing/Communications experience in professional services firm
• Excellent writing and proofreading skills
• Strong attention to detail and organizational skills
• Technical Skills:
  • Social Media (Facebook, LinkedIn, and Twitter)
  • MSOffice (Word, PowerPoint)
  • Adobe InDesign

The Ford Agency is partnering with a construction firm seeking an experienced and professional Bilingual HR Generalist to join their collaborative team. The Generalist will support a range of HR functions including recruiting, onboarding, benefits administration, and assisting with HR projects. This is a terrific opportunity for a bilingual Spanish and English speaker with at least 3 years of HR experience to join a team of true HR professionals!

Responsibilities Include:

• Managing the onboarding process and ensuring accurate completion of all new hire paperwork
• Supporting the recruitment process
• Handling benefits programs, including open enrollment, and communicating benefits plans/information in Spanish and English
• HRIS Management, creating reports, and maintaining compliance with state, local, and federal laws
• Tracking HR projects to ensure deadlines and metrics are met
• Responding to HR inquiries

Qualifications Include:

• Bachelor's Degree in HR or related field
• 3+ years of experience as an HR Generalist
  • Government contracts or construction experience required
• Bilingual English/Spanish required
• Strong technical skills
  • MS Office
  • HRIS Systems
• Excellent communication and organizational skills
• Ability to handle confidential information with discretion

The Ford Agency is searching for an experienced and strategic Talent Acquisition Manager to join a well-respected construction firm. This role will lead the firm's recruiting efforts, oversee the full-cycle recruitment process, and build relationships with candidates and leadership. This is perfect for an experienced HR professional, with a passion for recruiting, to connect with a team of professionals committed to success.

Responsibilities Include:

• Lead and develop strategic recruiting initiatives
• Full-cycle recruitment: sourcing candidates, scheduling interviews, extending offers, and serving as a point of contact for candidates
• Build and maintain relationships with company leaders, employees, and candidates
• Track analytics to create a data driven recruiting process
• Manage personnel records

Qualifications Include:

• Bachelor's Degree in HR or related field
• 5+ years of experience in HR
  • 3+ years of recruiting experience
  • Construction recruiting preferred
• Excellent sourcing skills
• Bilingual English/Spanish preferred
• Strong technical skills
  • MS Office
  • HRIS Systems
• Ability to handle confidential information with discretion

The Ford Agency is actively seeking an enthusiastic and driven Administrative Assistant to join an innovative media organization. This role will oversee the office, work with international staff on a daily basis, and coordinate complex meeting logistics for the global team. The successful candidate will have impeccable attention to detail and enjoy finding solutions to complex problems. This is a great opportunity for an experienced Administrative Assistant looking to be a part of a global team of professionals.

Responsibilities Include:

• Coordinate communications between global teams
• Ensure that staff on the ground have the resources that they need
• Oversee operations including: booking travel, handling technology requests, submitting conference applications, and processing reimbursements
• Keep track of deadlines for conference submissions and awards

Qualifications Include:

• 2+ years of administrative experience
  • Experience working with international teams a plus
• Excellent attention to detail
• Strong problem solving skills
• Advanced technical skills
  • MS Excel

The Ford Agency is actively recruiting for a junior IT Support Specialist for a top DC law firm. This individual will join a busy team, provide first and second level support to end-users, and setup new hires/users. The ideal candidate will have help desk experience, enjoy helping people solve problems and know how to deliver exceptional IT service to a broad range of professionals. If you have about one year of IT experience and are ready to take your career to the next level, we want to hear from you!

Responsibilities Include:

• Provide 1st and 2nd level support for the firm's end users
• Troubleshoot hardware and software issues
• Track incidents and service requests

Qualifications Include:

• 1+ years of experience in a Help Desk role
• High level of attention to detail
• Excellent interpersonal and communication skills
• Ability to meet deadlines
• Technical skills:
  • Windows 10
  • Microsoft Office
  • Acrobat
  • Printer Management
  • Citrix
  • A/V support

The Ford Agency is actively recruiting for a Data Manager to join a growing association. This individual plays a crucial role in overseeing strategy for data acquisition, maintaining the integrity of the organization's large sets of data, and collaborating with teams to ensure that the data meets the organization's needs. This is an excellent opportunity for an individual with strong leadership and data management experience.

Responsibilities Include:

• Develop strategies for the acquisition and maintenance of data
• Oversee quality control to ensure data standards are met
• Improve upon processes for better results
• Collaborate with various teams to ensure goals are met

Qualifications Include:

• Bachelor's degree
• 3+ years of data management or data analysis experience
• CRM experience
  • Salesforce preferred
• Advanced MSOffice skills (Outlook, Excel, Word, and PowerPoint)
• Experience with business analytics software
  • Domo
  • Power BI
  • Tableau
• SQL experience preferred
• Professional communication and leadership skills

The Ford Agency is recruiting for a high-level Executive Assistant to join a prestigious DC educational institution. This individual will provide high level support, serve as the gatekeeper, coordinate complex calendars, and serve as a liaison to the board. This is a great opportunity for a motivated, poised, and confident individual with experience supporting a busy, visible executive to be part of a well-regarded Washington institution.

Responsibilities Include:

• Coordinate meetings and travel
• Create and distribute agendas, minutes and other materials for meeting attendees
• Take minutes for Board of Trustee task forces and committees
• Write, edit, and proofread PowerPoint presentations, Excel spreadsheets, memos, correspondence and other written collateral
• Provide administrative and project support to other departments as requested

Qualifications Include:

• Bachelor's degree required
• 3+ years of experience as an executive assistant to a senior executive
  • Experience working in education
  • Experience working with a Board of Trustees highly preferred
• Professional communication skills
• Strong research, analytical, and problem solving skills
• Excellent sense of discretion, diplomacy and judgement when appropriate
• Advanced MSOffice Skills

The Ford Agency is looking for a smart, detail-oriented Staff Accountant for a MD-based construction firm. This role provides all-around support to the department, from AP/AR to monthly reporting, and is the department's primary liaison with vendors and internal employees. This is a superb opportunity for a bight candidate with accounting experience in construction. If you are looking to continue to learn and grow while having a diverse role with a lot of interaction with other departments and clients, we want to hear from you.

Responsibilities Include:

• Handle accounts receivable, accounts payable, payroll, and general ledger
• Process credit card payments, deposits, and wire transfers
• Prepare monthly reports
• Manage vendor charges and billing
• Assist with special projects

Qualifications Include:

• 2+ years of accounting or finance experience
  • Experience in construction industry
• Great Excel skills
• Excellent communication skills
• Strong attention to detail and organization skills

The Ford Agency is looking for a junior accounting professional with at least 1 year of experience working in a legal environment for an Accounting Assistant position with a mid-sized law firm downtown. This role provides all-around support to the accounting department and acts as a point of contact for clients and vendors. If you are looking for an active role that involves working with clients, vendors, and other departments in the firm while honing your accounting skills, we want to hear from you!

Responsibilities Include:

• Work with accounting and finance team
• Process credit card payments, deposits, and wire transfers
• Prepare monthly reports
• Manage vendor charges and billing
• Assist attorneys and other firm departments with special administrative projects

Qualifications Include:

• 1+ years of accounting or finance experience
• Excellent communication skills
• Strong attention to detail and organization skills
• Proficient in MSOffice

The Ford Agency is looking for an entry-level Accounting candidate for a Billing Coordinator role at one of DC's most prestigious law firms. This is a great role for someone with a B.A. in Finance or Accounting and a year of billing experience working for a competitive professional services role to assume a role of increased responsibility with mentorship opportunities. Superb organizational and communication skills are important as this role requires heavy interaction with clients, attorneys, and paralegals. Send your resume today!

Responsibilities Include:

• Work with billing team on monthly billing and outstanding invoices
• Communicate with clients regarding late invoices
• Create billing schedules and monthly reports
• Respond to billing issues and inquiries

Qualifications Include:

• Bachelor's Degree
• 1+ years of billing or accounting experience
  • Strong internships considered
• Excellent communication and organization skills
• Strong MSOffice skills

The Ford Agency is actively recruiting for an experienced HR Director to join a growing DC law firm. The Director will work as a strategic advisor to the firm's leadership and will play a key role in implementing best HR practices and in managing the talent acquisition process for the organization. This is an exceptional opportunity for an experienced HR Manager or Senior Generalist to take on a strategic role in a growing organization!

Responsibilities Include:

• Manage the recruitment process for staff and non-legal professionals (screen, interview, conduct background checks, and select candidates)
• Build and maintain relationships with management and staff
• Implement the firm's office policies and procedures, ensuring that they comply with EEO regulations and applicable state and Federal laws
• Administer benefits plans
• Prepare and process payroll
• Update and analyze compensation program, track evaluation program
• Manage employee relations

Qualifications Include:

• Bachelor's Degree
• 5+ years of HR Generalist experience
  • Recruitment and talent acquisition experience
• Professional communication and client service skills
• MSOffice Suite
• ADP Workforce Now a plus
• Business acumen

The Ford Agency is actively recruiting for a poised legal administrative support professional to support attorneys and top managerial staff for one of DC's most prominent corporate law firms. This is a rare opportunity for a candidate with a legal support background to gain a broad range of exposure to the inner workings of an internationally successful firm. If you have at least 2 solid years of legal administrative assistant experience and are looking to take the next step in your career with a global firm alongside true professionals, we want to hear from you!

Responsibilities Include:

• Provide administrative, technical, and organizational support
• Manage complex outlook calendars
• Coordinate and arrange meetings with clients and staff
• Coordinate international and domestic travel
• Create and edit correspondence and legal documents
• Process expense reports

Qualifications Include:

• 2+ years legal administrative experience
• Proficient in MSOffice (Word, Excel, Outlook, PowerPoint)
• 70+ wpm typing speed
• Professional communication skills
• Excellent proofreading skills and attention to detail
• Ability to multitask and operate in a deadline-focused environment
• Able to work effectively in a collaborative team setting

The Ford Agency is looking for a sharp Senior Administrative Assistant to support the top operations executives of financial trade association downtown. This role will serve as the primary day-to-day gatekeeper for the EVP while supporting various projects within the department. The ideal candidate will have experience providing high level support to executives in a fast-paced environment and be able to balance the needs of a team. This is an excellent opportunity for a confident administrative professional who enjoys a busy role and the diversity of team support.

Responsibilities Include:

• Provide administrative support to the Executive Vice President, Operations and Senior Vice President
• Plan and coordinate meetings, including preparing agenda, meeting materials, and minutes
• Coordinate and arrange international and domestic travel
• Collaborate with other departments to coordinate logistics for larger meetings
• Manage committee meetings
• Build relationships with staff
• Assist with additional projects as assigned

Qualifications Include:

• Bachelor's Degree
• 4+ years of administrative support experience
• Experience providing support to multiple supervisors
• Strong writing, editing and proofreading experience
• Technical Skills:
  • Proficient in MSOffice Suite (Word, Excel, PowerPoint)
  • Experience with Adobe Acrobat, preferred
  • iMIS or other database experience, preferred
• Outstanding organization and communication skills

The Ford Agency is actively seeking a motivated and savvy Recruiting Coordinator to join a DC law firm. This role will be responsible for coordinating summer associate programming, screening resumes, and coordinating on-campus recruiting programs. This is a fast-paced position that requires someone to have excellent attention to detail and strong organizational skills. If you have 2 years of legal recruiting experience and are looking for the next step with a truly collaborative firm, we want to hear from you!

Responsibilities Include:

• Coordinate logistics for on-campus recruiting initiatives
• Establish and maintain relationships with candidates and staff members
• Manage programs for summer associates, including orientation, events, and evaluations
• Maintain the applicant database

Qualifications Include:

• Bachelor's degree
• 2+ years of recruiting experience in a professional services environment
• Professional communication skills
• Superb organization skills and strong attention to detail
• Strong technical skills:
  • Proficient in Microsoft Office Suite
  • ATS experience, preferred

The Ford Agency is recruiting for a motivated and professional Practice Assistant to join a well-known international law firm in DC. This individual will provide legal administrative and project support to attorneys and paralegals. The ideal candidate will have a strong interest in legal and enjoy a diverse role working in a fast-paced environment with a larger team. This is an exciting opportunity for someone with close to 2 years of experience who is ready to diver deeper into their legal career!

Responsibilities Include:

• Assist legal staff with preparing for depositions, trials, and hearings
• Manage calendars, travel arrangements, and expense reimbursements
• Collaborate with other departments on practice group updates
• Draft, proofread, and format various legal documents and presentations
• Conduct research for attorneys and paralegals

Qualifications Include:

• Bachelor's degree
• 2+ years of professional experience in a law firm
• Excellent MSOffice skills
• Experience with Adobe preferred
• Strong writing skills

The Ford Agency has an exciting opportunity for a mid-level corporate fundraising professional to join the development team of one of the nation's leading healthcare research foundations. The Corporate Giving Specialist will be responsible for securing, managing, and stewarding its relationships with large corporate donors and will work closely with senior leadership in determining the organization's long-term fundraising strategy. It's an excellent role for a resourceful candidate looking for the next step in his or her career and support a worthy cause while working with a talented team of fundraising professionals.

Responsibilities Include:

• Proactively identify potential corporation partnerships to grow portfolio
• Cultivate strategic relationships with corporate stakeholders
• Develop and implement annual engagement strategies
• Attend and represent the foundation at industry-wide meetings
• Collaborate with various teams to support programs and events

Qualifications Include:

• 3+ years of corporate fundraising experience
• Analytical and strategic thinker
• Raiser’s Edge proficiency strongly preferred
• Bachelor’s Degree required
• Strong public speaking and presentation skills

The Ford Agency is looking for a Library and Research Analyst for one of DC's top international law firms. The ideal candidate will have a degree in Library Sciences with demonstrated experience working in information resource management, ideally in a legal or corporate library setting. If you are an inquisitive individual looking to bring your organizational and research abilities to a bustling and vibrant setting, this could be the role for you.

Responsibilities Include:

• Manage the information center's programs and services; ensuring they remain consistent with the objectives of the firm
• Conduct research for attorneys and legal staff
• Summarize research and analysis into concise reports
• Provide training to new hires on the knowledge management systems
• Maintain and improve the electronic cataloging and resource systems

Qualifications Include:

• Master's Degree in Library Science
• 2+ years of research experience in a law firm or corporate library
• Advanced MS Office skills
• Experience with WYSIWYG web page editors
• Outstanding organizational skills and communication abilities
• Comprehensive knowledge of online research databases, electronic library systems, and legal terminology

The Ford Agency is actively recruiting for a talented CRM Marketing Specialist for a top-notch international law firm. The CRM Specialist plays a crucial role in the firm's business development strategy by ensuring the integrity of the firm's CRM systems. This is an excellent opportunity for a candidate with intermediate-to-advanced knowledge of CRMs, such as Salesforce or Vulture to be part of a dynamic team of Marketing professionals.

Responsibilities include:

• Develop and maintain mailing lists for practice groups, and industries
• Continuously develop, recommend and roll out new system capabilities, enhancements and upgrades
• Create reports from CRM analytics
• Manage the system implementing best practices and ensuring data integrity
• Troubleshoot errors and assist colleagues as point of contact for system issues
• Provide training to current and new users

Qualifications include:

• Bachelor's Degree
• 2+ years CRM experience in a professional environment
  • Law firm experience, preferred
• Natural ability to solve and troubleshoot complex problems
• Project management and organizational skills

The Ford Agency is looking for an experienced Benefits Coordinator to join the busy HR team of a top international litigation firm. This individual will oversee leave programs and ensure compliance with federal and state regulations for attorneys and staff. This opportunity is perfect for a candidate with benefits administration experience in multiple states who is looking to work with a team that is committed to providing the best resources to its employees.

Responsibilities Include:

• Manage leave claim filing including:
  • Administer leave applications
  • Coordinate medical review process
  • Communicate leave status to employee, supervisor, and payroll
• Handle leave tracking and update the HRIS
• Ensure compliance with benefits programs
• Assist with Benefits Orientation and annual compensation process
• Maintain and update documents pertinent to benefits enrollment

Qualifications Include:

• 4+ years of benefits administration experience
  • 2+ years of leave management experience
• Working knowledge of FMLA, ADA, and multiple state leave laws
• Proficiency with Microsoft Excel and HRMS software
  • Workday preferred
• Strong customer service communication skills
• Bachelor's degree preferred

The Ford Agency is seeking an experienced Trusts and Estates Paralegal to join a Bethesda-based law firm. This smart and motivated team is looking for someone who shares their drive and work ethic. The successful candidate will have at least two years of trusts and estates paralegal experience and apt to always go above and beyond. If you are looking for a great team committed to staff professional development, this could be the perfect next step in your career.

Responsibilities Include:

• Draft estate planning, trust, and probate documents
• File estate planning and trust documents in MD, DC, and VA
• Proofread and edit documents with a high-degree of accuracy

Qualifications Include:

• Advanced MSOffice skills and editing ability
• 2+ years of trusts and estates paralegal experience
  • Experience filing trust and estate documents in DC, MD, and VA
• Strong communication and organizational skills
• Excellent technical skills:
  • MS Excel

The Ford Agency is actively recruiting for Help Desk Analyst for a top DC law firm. This individual will join a busy team, provide support to end-users, and maintain systems and applications for the firm. The ideal candidate will have help desk experience, enjoy finding solutions, and know how to deliver exceptional IT service to a broad range of professionals. If you have solid IT/help desk experience and are looking to join a team that will take your career to the next level, we want to hear from you!

Responsibilities Include:

• Resolve service requests in a timely manner to users remotely and onsite
• Set up quality assurance testing of hardware and software
• Troubleshoot hardware and software issues

Qualifications Include:

• 3+ years of experience in end-user support
• High level of attention to detail
• Excellent interpersonal and communication skills
• Experience maintaining and supporting Windows OS and Microsoft Office applications
• Technical skills:
  • Windows 10
  • Microsoft Office
  • Printer Management
  • A/V support

The Ford Agency is partnering with a global law firm in recruiting for a Business Development Specialist for its Marketing Department. This is a team-oriented role involving a range of responsibilities, including creating RFPs, presentations, and client pitches, maintaining the client list, and assisting with strategic business development initiatives. If you have a solid foundation in marketing and are looking to take your career to the next level, we want to hear from you!

Responsibilities Include:

• Create business development materials including: RFPs, presentations, and pitches
• Maintain practice group content on the website, including biographies
• Edit existing content and draft new content for proposals and pitches
• Assist with strategic initiatives and other special projects

Qualifications Include:

• Bachelor's degree
• 2+ years of marketing or related experience
• Excellent writing skills
• Strong communication skills
• Proficient in MSOffice

The Ford Agency is recruiting for an energetic and proactive Legal Administrative Assistant for one of DC's top litigation firms. This role provides support across multiple practice groups and offers excellent exposure to the diversity of legal practice. If you have administrative experience with a passion for law and are looking to expand your experience, this could be the opportunity you have been waiting for!

Responsibilities include:

• Assist legal staff with court and electronic filings
• Assist with pleadings, reports and correspondence records
• Draft and proofread documents
• Manage attorneys' meeting and travel calendar
• Prepare expense reports and enter billing information
• Contribute to the preparation of meetings

Qualifications include:

• Bachelor's Degree
• Exceptional technical skills and strong communication abilities
• 2+ years of administrative experience

The Ford Agency is actively recruiting for a professional Legal Secretary to join a well-regarded corporate international law firm. This role is responsible for providing administrative support to attorneys, scheduling meetings, and drafting correspondence. The successful candidate will have a strong capacity for logistical management, e-billing experience, and the ability to handle a busy team. If you are looking to join a firm that is dedicated to providing professional development opportunities to its staff and provides a positive and team oriented work environment, this could be the role for you!

Responsibilities Include:

• Provide seamless administrative support to attorneys
• Complex calendar management and scheduling
• Coordinate travel logistics and prepare travel itineraries
• Field incoming phone calls
• Maintain files, records, and contact lists
• Prepare reports, documents, and correspondence

Qualifications Include:

• 3+ years of legal secretary or related experience
• E-billing experience, Elite preferred
• Excellent MSOffice skills
• Strong organizational skills and attention to detail